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Office Manager

ALT is seeking a Bookkeeper/Office Administrator for our Ottawa office. A successful candidate should ensure the efficient and smooth day-to-day operation of our office.

Your Responsibilities

  • Answer phones and takes and deliver messages;
  • Perform filing, copying, mailing, general office duties including operation of typical office machines, such as printers and copy machines;
  • Compose/type basic correspondence and reports
  • Order and maintain office supplies
  • Prepare internal team communications, meeting agenda, schedules meetings via Microsoft Outlook, and documents meetings through preparation of meeting minutes;
  • Develop and maintains information in spreadsheets using Microsoft Excel;
  • Accounts Receivable - follow up with clients on payments issues, field calls from consultants regarding invoicing issues;
  • Accounts Payable - receive and review all vendor invoices for payment;
  • Act as liaison between our staff and client’s staff including arranging meetings, clarifying and resolving minor problems, coordinating work, etc.;
  • Oversee and/or process day-to-day administrative items;
  • Provide direct project support to assigned project managers, including but not limited to reports, studies, spreadsheets, schedule preparation, meeting organization and note taking, etc. per project manager's requests;

Minimum Qualifications:

  • 1+ years of related work experience
  • Self-motivated, proactive, able to work under stressful conditions
  • Ability to multitask and prioritize
  • Excellent communication skills (English) and capacity/willingness to work in a team environment

Considered an Asset:

  • College diploma in related field
  • Customer service experience and/or understanding of what it takes to have a strong customer focus
  • Own transportation

To Apply

Send your resume and a cover letter to 

 

Last updated Jun 16, 2020